Things to consider when changing offices:
Few professionals ever experience and manage a corporate move in their lifetime. The Villa Shifting experience is pleasant in terms of renovation; The change of location, the new distribution of its areas, the appropriation and use of the space is remarkable.
But this new stage is, almost always, inherent to the satisfaction of a need. For example: corporate expansion, termination of the lease, business acquisition or merger, opening of a new location. And even, sometimes it is even convenient for technological or security purposes, as it happens with production plants or warehouses. Here, the transcendence must impact in favor of the performance of the organization and well-being of the workers.
Workshop manager or facility manager
A survey by E.ON, a German energy company, found that moving an office is the most stressful assignment for office managers or facilities managers . Consequently, the majority of companies (a colossal 78%) choose to delay movements of this type and continue in inefficient, narrow and expensive facilities; in order to avoid the tension that this whole process entails. And is not for less.
The office manager is responsible for the optimal transition for all areas, since workers depend on an efficient and organized change to be able to continue with their work without affectations. In addition to a solid communication, prior to the transfer, in order to mitigate any uncertainty or disorganization between employees and their managers.
Therefore, the change begins with the outline of a possible moving plan. Where the main concerns, objectives and times of the movement are determined. And as the analysis flows, aspects such as: budget allocation, internal and external communication strategy, furniture, facilities, and decoration will appear as the relocation stages are reviewed.
How much will your relocation project cost?
It is important to determine the total costs of an office change before starting it. There are significant costs that can be wrongly estimated or even completely ignored, simply because there has been no prior experience of such a movement.
If you do not have experience in the field, and you have the ambition to achieve Apartment Shifting multiple objectives, in just the right amount of time. The best thing would be to consult with a company specialized in relocations, with experience in corporate moving. Above all, because they anticipate adversity after taking a tour of the facilities; Likewise, they deduce the time and volume of the move, from the observation of the type of articles, furniture and location (origin and destination).
4 key questions to deduce the main challenges within the budget are:
1. Are there any additional costs, related to natural deterioration or remodeling, pending to be covered when the office is delivered?
2. Are there special or rental items that require a different handling and / or transfer? This applies to the transportation of art collections, chemical products, specialized or large equipment, to the storage of buildings or archives.
3. How will I help the employees of my company prepare for the day of the move, and what are their responsibilities as workers towards their work team?
4. Are there any access or time limitations that affect the cost of your move?
This last point is usually so obvious that it goes unnoticed. To anticipate any eventuality, it is always necessary to verify the requirements of the building administration for the delivery of offices (documentation, invoices, etc.) as well as the permits that the moving transport will need to enter, load and unload. If they are not counted, especially now that the coronavirus contingency restrictions are being worked on, road authorities in the area could censor or interrupt the change.
COLOR YOUR OFFICE
Do you know the Color Affects system ? This system was developed by psychologist Angela Wright. After his studies, he identified links between color patterns and patterns of human behavior.
In the workplace, making changes to the office by changing colors can bring many benefits to performance and productivity. You can also make combinations of tones, since it has been shown that the softest tones calm us and the more intense ones activate us.
You can use the most intense tones in those areas where you need the maximum concentration of your employees and the softest tones in the rest areas or in the rooms where you are going to hold meetings or design action plans.
PERSONALIZATION
If you have a stable work team, when making changes in the office, let Office Shifting them contribute their ideas and take them into account. This is especially important when it comes to their desks, their chairs, or any element with which they will interact in their day to day.
The expense that you are going to make is practically the same, but the satisfaction of your employees will be increased and with it the quality of all your operations and the productivity of the organization.
Another one of the most profitable practices is allowing them to personalize their workspace . In this way, your workers will feel more comfortable, will have the feeling that they are working in a friendly environment and will identify much more with the brand, becoming more involved in the pursuit of the strategic objectives of the company.
